Around the Agency: News Roundup

Check out the September news updates from around the agency! If you have updates you’d like included, make sure to submit them to your department’s story collector or manager.

 

Media

  • Holly got promoted to Media Buyer.
  • Sheila has been playing a big role in the new Dealer Enrollment Program.

 

Production

  • This month we have really dug into the process of creating the 2021 theme board.

 

Accounting

Yenae has set an Accounting group goal to work smarter, not harder. Below are a few examples:

  • Deidra created a one-sheeter on how to create quicksteps and templates in Outlook for blanket emails. We all send the same emails each month. So, having a template is a quicker process than searching for and copying and pasting old emails.
  • LD did a training session on how to use Microsoft OneNote for Windows 10. We are able to share our notes with each other, and OneNote keeps our personal notes in one spot instead of a bunch of notebooks, Word docs, files on the desktop, etc.
  • We added an Accounting group calendar to Outlook so we can see each other’s recurring due dates, PTO, appts/meetings outside of our department, SAM 60s, or any other planned events we feel like sharing with the department via Outlook Calendar.

 

Account Team

  • Retail Ready is starting to pick up some traction with two accounts signing on full time with this service.
  • Rebekah Cook’s son Jude had his SECOND birthday this month! I know none of us can believe how fast time is going for her and Zac.
  • Nathan Phillips’ Baby Wyatt is walking now!

SAM Scores Big With These Awards

Strong Automotive Merchandising recently received two significant awards. Both represent hard work by management and employees to create a positive working environment.

SAM Named Among the Best and Brightest Companies

In early 2020, SAM submitted an entry for the Best and Brightest contest. Employees took a satisfaction survey, similar to those we have done in the past for Birmingham’s Best Places to Work. When all was said and done, SAM was named one of the Best and Brightest Companies to Work For at the national level.

The 2020 national winning companies were assessed by an independent research firm which reviewed a number of key measures relative to other nationally recognized winners.

The spring Best and Brightest national winners honored 183 winning organizations from across the country out of 1,700 nominations.

The Best and Brightest Companies to Work For competition identifies and honors organizations that display a commitment to excellence in operations and employee enrichment that led to increased productivity and financial performance. This competition scores potential winners based on regional data of company performance and a set standard across the nation. This national program celebrates those companies that are making better business, creating richer lives, and building a stronger community as a whole.

 

SAM Recognized in the Birmingham Business Journal’s Building Contest

The S4 Office Expansion has been named an honoree in the Birmingham Business Journal’s second annual Building Birmingham Awards, which recognize excellence in the Magic City’s construction, architecture and engineering industries.

These awards will recognize the team that made the project possible. It will be featured in the August 28 edition of the BBJ, both in print and online.

Congratulations to the team that helped design S4 and gave us an incredible space to work in!

Around the Agency: News Roundup

Team SAM has some exciting updates to share this August. Check out the news from around the departments in the article below! If you have updates you’d like included, make sure to submit them to your department’s manager or story collector.

 

Direct Mail is Picking Back Up

  • We shipped over 310k pieces of mail in July
  • Currently have over 307k pieces in the works for August (and that’s only as of the 11th).
  • Tier 2 Hyundai email broadcasts are starting back up here in August promoting the Epic Summer Sales Event. One of the markets broadcasting this month is the SoCal HDAA which is the largest Hyundai market in the country!
  • Thanks to Jason Clauer, we’ve also been endorsed by Kia at the Tier 2 level and have over 20 Kia dealers who’ve agreed to broadcast campaigns here in August. DC expects even more to come on board here in the next couple of weeks.

 

Production Sees the “Return of the Drone”

  • From Dennis: I don’t know how long it’s been since the last big shoot, but quite a while.  Production has begun providing shots of footage showing customers with and without masks. WCH is a third-generation dealership and is putting together a long-format video of history hosted by an 80-year-old father.
  • Animation From the Harte: The Harte dealerships are in a pandemic hotspot and have opted for creative with masked, animated look-alikes. They’ve seen success running TV during a tough time for the Northeast.

 

Moving On Up

  • Congratulations to Yenae and Zack for the recent, well-deserved promotions! Yenae is moving into the role of Accounting Manager, overseeing people and workflow, as Sheena shifts to focus on more big-picture accounting projects. Zack will also begin tackling bigger projects as our newest Sr. SEO Coordinator.

Around the Agency: News Roundup

Even with life a little slower than usual, Team SAM is staying busy both at work and at home. Check out some of these updates from around the agency.

Yenae Bollinger bought a house and moved in this month.

via GIPHY

TJ Moore is moving to Huntsville, AL.

via GIPHY

Jeremy Blanton started up the Retail Ready project, which has already been sold or pitched to multiple clients.

via GIPHY

Deidre Box got married about three weeks ago, and her son left for basic training on June 29.

via GIPHY

Rose is moving to Chicago.

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Amanda Annonio recently bought a house.

via GIPHY

Kristen Callahan adopted a cat, who’s fond of crawling into wine racks.

Digital has a new Paid Social Assistant, Rachel Blackerby.

via GIPHY

Why Do We Mystery Shop?

Unknown caller. A man holds a phone in his hand and thinks to end the call. Incoming from an unknown number at night. Incognito or anonymous

When you hear the term “mystery shop,” the first image that may come to mind is a shopper in disguise, checking a store for cleanliness and clandestinely quizzing staff on product knowledge. At SAM, we have an entire team of these incognito shoppers ready to help our dealers. But in our case, fake mustaches aren’t required.

Origins of SAM’s Secret Shopper Club

Sr. VP of Advertising Services Sheila Grandy is at the helm of SAM’s telephone mystery shopping operation. In an interview, Sheila recounts that it all began with sporadic requests for mystery shops by clients. These would funnel through Account Team and would always get handled one way or another.

In February of 2018, Sheila spoke with John Paul about leading up the effort for an organized team and process for mystery shops. After outlining the procedures and recruiting volunteers, SAM’s Secret Shopper Club (SSSC) was born.

How Mystery Shops Work

What is a mystery shop, you ask?

Mystery shops are calls that SSSC makes to clients’ dealerships and to their competitors to gather insights that would be otherwise unavailable. This information ranges from how well a shopper is greeted to how knowledgeable the dealership representative is about the dealer’s product.

Calls to a client’s dealership are typically geared toward assessing customer service. Competitor calls can also asses service, but they provide added insight into local market pricing, helping our dealers stay competitive.

With the new process, AT receives a shop request from a client. Then, Sheila handles assigning a shopper and adding the details to Podio via the new app Ivan created for SSSC. The shopper then researches the product online, takes an alias, and performs the call from a spoofed number local to the dealership. The recording is then sent to AT and the client for analysis.

How Our Clients Benefit

Mystery shops give clients insight into both internal and external market data that would be unavailable without SSSC.

“We’ve received feedback from some of our clients saying this was a great training tool for their staff and that the feedback continues to provide great intel,” Sheila said. “To date, we’ve completed over 300 phone shops.”

SSSC Today

Currently, the mystery shop team consists of Bentley, Casey Q., Chris, Holly B., Lindy, Liz, Luke, Marderius, Mimi, Tina, and Zack. Holly L. and Brad will begin training to join the team as well. Karli aids with tracking number setup, and Courtney B. creates aliases for the team.

“I enjoy this because it gives me the chance to work with team members from several other departments,” Sheila said. “Everyone is always so willing to help.”

The Digital department handles another form of mystery shop that is conducted online. Data from these shops include insights on form submissions, response time, email sales processes, and online pricing.

Living Off the Land

For the majority of us, there’s not a lot of time spent pondering where our food comes from. It could be right down the road, or flown in from South America. That is, unless you’re the type of person who grows it right in their own back yard.

Co-Op Specialist Laura Dobbs has tapped her agrarian side to cultivate a backyard collection of southern vegetables. In the article below, written by Dobbs, she shares the story of this newly-awakened hobby.

 

Cultivating a Fresh Start: By Laura Dobbs

My family has had a garden plot behind the house for long time. It’s been fallow in recent years. No time, no energy, no interest.

This year, we’re back with a vengeance. It’s taking some additional work to get everything prepared. We’ve had to bring in garden soil, compost, and fertilizer. By the time we do this again next year, it will be much easier. We’re starting our own compost pile and will keep the soil conditioned.

The pictures don’t look like much, but there are four rows of bush beans and four different types of heirloom tomatoes. We’re germinating okra and will transplant seedlings soon. We’re also prepping containers to plant squash.

Towards the end of summer, when the beans have finished producing, we plan to plant collards. We’re not sure what else we’ll plant (Possibly cabbage? Butternut squash? Maybe turnips so that Mom can have turnip greens?) but we plan to keep it going.

My mother has spearheaded this effort. She’s so passionate about it. Much of what she knows, she learned from my grandfather (her father-in-law), who was an avid gardener and could grow just about anything. He fed his family, and his neighbors, all from whatever minuscule plot of land was attached to his parsonage.

What Mom doesn’t know, she fills in with homesteading blogs and YouTube channels. My sister and I provide labor.

Mom has even inspired our next-door neighbor to do the same! His approach is a bit different, but he takes his cues from her and comes to her for advice.

Pretty soon, we’ll be shelling peas on the couch while we watch a movie. We’ll can tomatoes. We’ll cut, pack, and freeze okra. She hasn’t said how she wants to preserve the squash, but I’m sure we’ll figure it out.

It’s a lot of work, and it’s not easy. But, when the time comes, we’ll savor every bite.

Back to the Office

This month, SAM’s workforce has begun a gradual return to the office. While most of us remain at home, the employees in Group 1 have shared what it’s like being back after a nearly 8-week hiatus.

What Made You Choose to Go Back First?

Those in Group 1 elected to be among the first to return to the office. Mimi Hoffman, Rachel Witzel, and Ryan Nations describe why they decided to return.

A big theme was a desire for normal structure and routine.

“I was ready to get back to waking up, getting dressed, and going into the office,” Mimi said. “I feel more like myself.”

Ryan mentioned enjoying working from home, but knew at some point he would have to go back. And he figured there’s no time like the present.

What’s It Like Being Back in the Office?

“It’s very quiet, kind of like working on the weekends,” Rachel said. “Occasionally, someone will walk by, but mostly all you can hear is the A/C running and the keystrokes around you.” 

Rachel went on to say that the office has fewer distractions for her than working at home. The lack of barking dogs and delivery people helps her to stay focused. 

For Mimi, being back has brought back memories.

“It definitely makes you miss everyone else now that you’ve seen a few people,” Mimi said. “It’s a different vibe, but it’s good to have others here. Now I want to see everyone else, too!”

How Are the New Safety Measures?

To make for a healthy workplace, SAM has created a safety plan with rules and supplies for those in the office.

“I’m really glad we have the safety rules in place,” Rachel said. “The biggest adjustment is remembering to put on your mask when you leave your seat, but having the guidelines makes me feel safer.”

Ryan caught on to the changes quickly.

“It’s a pretty easy adjustment,” Ryan said. “I try not to touch too many things, and if I do, STRONG gave us our own sanitizers. What more can you do besides being put in a bubble?” 

The trio described the limits on copy room, kitchen, and bathroom capacities as easy to follow. With only a fraction of the workforce back, crowding isn’t an issue.

Advice for Those Returning Soon

Mimi, Rachel, and Ryan offered a few words of advice for team members who are planning to return in the coming weeks.

“My advice would be to come back,” Mimi said. “For me, it made life a lot easier. I have two monitors, a better computer, and more to work with. A week before I returned, I started getting up earlier to get myself back in the habit of a normal office routine.”

“Give yourself some grace if things feel a little weird for the first few days back,” Rachel said. “It can feel weird because you’re breaking what was the ‘new normal.’ The office is a lot different than the environment at your house.”

“The transition is easy, don’t stress out about it,” Ryan said reassuringly.

Right now, SAM is closely monitoring the return to the office to make sure it happens in a safe and responsible way. As more of us transition from remote to in-office workers, it helps to keep in mind the encouraging advice from those who did it first.

A Wedding Gone Viral

There’s no shortage of events that the coronavirus crisis has affected. Everything from primary elections to the Olympics has been postponed. Though we’ve gotten used to rescheduling, there are some moments that only happen once.

Holly Brazeal Logan had spent months planning the perfect wedding for April 4, 2020. The day she returned from her bachelorette trip, she realized everything must change. Events had been limited to groups of 50 or less, so Holly and fiancé Jonathan decided to move the ceremony to Holly’s parents’ house.

“From the beginning, we felt very strongly that April 4 should be our wedding ceremony date,” Holly said. “We really didn’t want to postpone everything.”

With the help of family and friends, the Logans’ new wedding venue came to life. Twinkle lights were strung on trees, the dining room table became the head table, and shelves became silver displays. There were flowers, wedding cakes, food, and drinks. To stay under the groups-of-10 guidelines, the couple invited only immediate family members plus the Maid of Honor and Best Man.

“There were so many surprises throughout the evening, and that really made it so special,” Holly said.

The surprises included a rehearsal dinner via Zoom that nearly all of the wedding party was able to join. During the virtual dinner, Holly’s dad played a video he had made of the couple, and everyone gave their toast. On the wedding day, Jonathan’s dad surprised the couple with a retro Rolls Royce for the newlyweds to make their exit. There was also a drive-by parade lasting more than half an hour, wherein family and friends drove by the home to wave and wish the couple well. During the wedding day dinner, Holly’s dad played a video montage that had clips of more than 60 friends and family who had sent in videos to show their support and love. And at the end, Holly’s neighbors lined the streets holding sparklers as Mr. and Mrs. Logan drove away at the end of their celebration.

“Yes, it was sad to see our plans have to change,” Holly said. “But on this side of everything, I don’t feel like we lost anything. Jonathan and I gained so much and felt our friends’ and families’ love and support way more than we could have ever imagined.”

To share their day with those who couldn’t attend, the Logans live-streamed the ceremony and parts of the wedding via Instagram. There were over 500 devices that viewed the stream, and the comments and posts are something the couple will have forever.

Originally, the couple was to honeymoon in Mexico after the wedding. Instead, they spent two nights in the honeymoon suite at Pursell Farms and are rebooking their Mexico trip for later this year.

“Thanks to so many wonderful people who care about us, what could have been a sad and difficult day turned out to be so joyful and perfect,” Holly concluded.

The Story Behind #MightyMaraMonday

Sometimes, things in life go smoothly. A baby is born, the parents go home, and the new family begins.

Other times, it’s not so simple.

Digital Operations Director Mindy Dent felt the truth of these words when her second daughter, Mara, was born. Baby Mara had a spinal defect that doctors did not detect until after she was born. This resulted in the Dents spending 26 nights in the Neonatal Intensive Care Unit (NICU), with Mara braving two spinal surgeries in the first two weeks of her life.

Today, Mara is better than ever. Her early tribulations earned her the nickname “Mighty Mara,” and her family has decided to give back to those who helped them during an extremely challenging period of their lives.

A Close Encounter with the NICU

For nearly four weeks, Mindy spent 12 to 15 hours at the NICU facility of Children’s of Alabama. She noticed things during her stay, such as how much coffee the nurses drank to stay alert for a 12-hour shift, or how many newborns were visited by their families.

Sadly, Mindy learned of a darker truth in the NICU.

“Children’s is the hub for pediatric care for the entire state; it just happens to be in town for us,” Mindy said. “There were days where we were the only ones listed on the visitor log. For some, the parents had to go back to their home city. For others, the parents chose to abandon their child when they discovered they had a medical issue.”

For the times when the Dents couldn’t be beside Mara, they purchased a sound and light machine to provide a sense of comfort.

“Mara is still drawn to her ‘light-up aquarium’ to this day,” Mindy said. “I don’t want any of the babies in the NICU to feel alone. That helped spark the idea for hospital donations and Mighty Mara Monday.”

Giving Back

When Mindy heard that her sister’s friend had experienced a similar stay in the NICU, she was intrigued to learn that the friend had started a “giveback day” as a thank-you for the support she received.

Mindy’s own experience, coupled with the encouragement of her friend, laid the groundwork for the Mighty Mara Monday campaign.

To support both the patients and medical staff of the NICU, Mindy is ringing in February 24, Mara’s first birthday, with the Mighty Mara Monday celebration.

Instead of gifts, Mindy has asked supporters to contribute in other meaningful ways.

  1. Donate NICU-approved items to Children’s of Alabama (must be new). This also includes Starbucks gift cards in $5 and $10 increments for NICU nurses to use on long shifts. A shopping list is available here.
  2. Donate directly to the NICU. The money will be used to sponsor nurses and staff in receiving further training and skills development.
  3. Collect and contribute aluminum pop tabs. The Ronald McDonald House has a special reimbursement rate with Birmingham recycling. Last year, the charity raised over $15,000 from pop tabs alone.

To date, the family has collected $1,600 in NICU products, $245 in Starbucks gift cards, and $850 in cash donations, including money given from Strong Shout-Outs.

When Mighty Mara Monday arrives, the Dents will deliver donated items to Children’s of Alabama and the Ronald McDonald House. They will also recognize 20 “superheroes” who helped the family during Mara’s hospital stay. These honorees will be celebrated with a superhero cape, cookies, and mask. Will there be any heroes here at SAM? We can only wait and see.

If you are interested in learning more about Mighty Mara Monday or contributing to the cause, check out the Children’s of Alabama donation page, or browse the Amazon shopping list.

Deidra’s Engagement

Deidra and Fiance

When the news dropped that Staff Accountant Deidra West and fiancé Eddie Box had sealed their engagement, Team SAM knew that 2020 was starting on a high note.

The couple met three years ago via an online dating service. A year and a half into the relationship, Deidra and Eddie were seated at Bruster’s Ice Cream when the prospect of marriage came up. Amidst waffle cones and maraschino cherries, the couple gleefully agreed to seal their relationship with the vows of marriage. There was one caveat, however.

Between the two of them, Deidra and Eddie had a family of seven kids. They knew that mixing the two sides would be a delicate affair, so they decided to wait another year and a half until the kids were finished with school.

When the 2019 holiday season arrived, gift shopping wasn’t the only thing on the list. It was time to begin looking at engagement rings.

“At first, I only wanted a diamond band,” Deidra said. “But as we shopped, I kept getting drawn to the traditional engagement rings. We narrowed it down to my top six, and I left Eddie to pick his favorite.”

The holidays passed, and New Year’s Day saw the arrival of the whole family at Deidra’s home. She thought the gathering was a bit odd, but once she realized what was planned, it all made sense. On the first day of 2020, Eddie presented Deidra with a stunning diamond ring, officializing their engagement and announcing to their families.

As for the wedding, the exact date depends on when Eddie’s son finishes his surgical residency in Tampa, but it’s looking to be the first or second week of June 2020.

The ceremony will be intimate, with only the couple and their children. Later, they will host a reception to celebrate with friends and family. Deidra described the reception venue she plans to use: a beautiful, two-story building that is more than 100 years old. Located in Springville, Alabama, the building is flourished with exposed bricks and original pine hardwood.

Make sure to give Deidra a hearty congratulations if you haven’t yet. And best wishes for a long and happy marriage from Team SAM!